Entries in Keynote (2)

How to: Use Pages for iPad with Most Cloud Services

Pages on the iPad works with iCloud but what if you want to collaborate using another Cloud service like Dropbox, Google Docs or Box.net where your documents are already stored? Read on to find out how.

Being able to collaborate with colleagues or clients online is often an essential part of any Creative workflow. Where document production is concerned, Pages for iPad is arguably one of the better apps, but out of the box Pages doesn't work with Cloud Services like Dropbox.

For the last couple of weeks we've been testing a set up that uses Pages V1.5 on our iPad to open and save files to Dropbox and a few other Cloud Services via the third party site Otixo.

(Update: Although we have based this workflow on Pages, its fellow iWork apps, Numbers and Keynote for iOS, can also save to a WebDAV service so this set up should be fine with them too on both your iPad and iPhone.)

It works great, so we thought you might like to know how to set this up on your iPad. Here's how:

Set up your Cloud Services

The first thing you will need to do is set up a free Otixo account, then login and add each of your Cloud services (just click on the + next to 'My Cloud Services' to add a new service).

Otixo lets you manage all your Cloud services in one place and crucially swap files between them without needing to download them to a computer then upload them again to another service.

The list of services is comprehensive and being added to all the time, we've added the three we use most here.

Cloud Services added to Otixo

Once your accounts are setup in Otixo you're ready to go.

How to edit an existing document

1: Open Pages on your iPad and tap the + to add a document, then select WebDAV. This will be where your existing document is downloaded from.

Selecting WebDAV as the document source

2: In the WebDAV Sign In window enter https://dav.otixo.com into the Server Address box, then enter your Otixo Username and Password and tap Sign In.

Enter Otixo account details as WebDAV Sign In

3: You should now see a list of the Cloud services you set up in your Otixo account

Cloud Services as folders in Otixo

4: Choose the folder for the service hosting your existing document then, if necessary, navigate to the folder where the file is located.

5: Select the file and Pages will download it to your iPad ready for editing. Pages for iPad will open .pages files, Word files (.doc, .docx, .dotx) and plain text files (.txt).

How to Save a Pages document to a Cloud Service

Whether you have created a new document on your iPad with Pages, or edited an existing document, saving that document to a Cloud Service is fairly straightforward. Here's how you do it:

1: With your document open in Pages on your iPad, click on the Tools icon (the spanner) and select the first option 'Share and Print'.

Selecting 'Share and Print' in Pages

2: Select 'Copy to WebDAV' from the 'Share and Print' menu.

Selecting 'Copy to WebDAV'

4: If you have not set up Otixo already, or you have signed out of Otixo, you will need to enter your WebDAV Sign In details here. This will be your Otixo account login and Server Address (as shown below).

Enter Otixo account details as WebDAV Sign In

5: Choose the format you want to save this document in, Pages, PDF or Word. (Notice the Server address is listed as Otixo).

Choose File Format for destination copy

6: Choose the Cloud Service and Folder where you want to save the file. Note: this does not have to be the same service you downloaded it from.

7: Select the blue 'Copy' button and the file is saved to your chosen location. In the case of Dropbox in our tests, it appeared almost instantly on our Mac's Dropbox folder.

Confirm location and Copy your file to the Cloud

The Otixo service has worked flawlessly in all of our tests and means that we can now edit and share documents with pretty much anyone without the need for iCloud syncing. It is also a big advantage having all our Cloud Services in one 'dashboard' on Otixo, allowing us to copy files between Cloud Services using just one login from any browser on any computer or iOS device.

Did you find this 'How to' useful? Let us know in the comments, and feel free to share it using one of the options below.

Apple's iPad 2 Keynote Video

Just in case you missed it and are wondering what all the fuss is about, Apple have kindly posted the whole of the iPad 2 Keynote for you to watch/re-watch. Make sure you look out for the FaceTime, iMovie and amazing GarageBand demos. We can't wait to get our hands on these. Enjoy!